12th May 2023

ANNUAL PARISH COUNCIL MEETING

The Annual Parish Council Meeting at Poynings Village Hall on Wednesday 17th May 2023 at 7pm.

Agenda

1. Election of Chair and Vice Chair
2. Apologies for absence
3. Minutes
4. Matters Arising
5. Expenditure for Feb 2023 and Mar 2023
6. Planning applications
   a) SDNP/23/01990/LIC | Premises License – LI/23/0608 – Devils Dyke Farm – 0.5 acre fenced off area of the farm to hold events such as weddings in a marquee and close surrounding outdoor areas. | Devils Dyke Farm Devils Dyke Road Poynings BN1 8YJ
   https://planningpublicaccess.southdowns.gov.uk/online-applications/applicationDetails.do?keyVal=RUG0GJTU0OQ00&activeTab=summary
   b) SDNP/23/01872/FUL | Change of use of land for use as wedding venue, including erection of a marquee (April to September) and associated works (Part Retrospective) | Devils Dyke Farm Devils Dyke Road Poynings BN1 8YJ
   https://planningpublicaccess.southdowns.gov.uk/online-applications/applicationDetails.do?keyVal=RU1FUDTUM9Z00&activeTab=summary
   c) SDNP/23/01690/LDP | Removal of existing window to north elevation and replacement with new roller shutter door in enlarged opening | Aviation House The Street Poynings BN45 7AQ
   https://planningpublicaccess.southdowns.gov.uk/online-applications/applicationDetails.do?keyVal=RTDC7ETULYI00&activeTab=summary
   d) SDNP/23/01568/FUL | Retrospective application for the creation of a raised decking area | Cricket Ground Poynings Road Poynings BN45 7AF
   https://planningpublicaccess.southdowns.gov.uk/online-applications/applicationDetails.do?keyVal=RT0ELPTULRI00&activeTab=summary
   e) SDNP/23/00748/FUL | Erection of marquee on existing public house customer garden between 1st May and 30th September each year with an additional flexible 14 days use of the marquee outside of these dates. | The Royal Oak The Street Poynings BN45 7AQ
   https://planningpublicaccess.southdowns.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RQDYQVTUKEY00

7)  Annual Governance and Accountability Return 2022/23
      a)Certificate of Exemption
      b)Annual governance Statement – section 1
       c)Accounting Statement – Section 2
8)  Insurance renewal
9) Co-opt New councillors.
10)SDNP election for councillor representative to sit on the SDNP Board.
11)Coronation Party.
12)Public rights of Way (PROW) 
13)Marquee purchase
14) Chairman’s Allowance
15) Items for next month’s Agenda 
16) Date of Next month’s Meeting

Clerk to the Council
Mr. Colin Warburton

On Sunday,  7th May 2023, Poynings Parish Council will be having a party! Kick off 2pm. Be there!

Lots of events for all ages, all welcome, meet your neighbours. Bring your own picnic. 
Bouncy castle, children’s races, tug of war, etc.
Raffle, Harvey’s,  wine and live music.

Throughout Mid Sussex, Local Government Elections will be held on Thursday 4 May 2023. Residents will be able to vote in all Wards for District Councillors (MSDC). You can see who is standing in the Downland Villages Ward here https://www.midsussex.gov.uk/media/9049/sopn-district-continuous.pdf 
There is not an election for Poynings Parish Council as this is uncontested.

Local election are on the 4th May which includes Poynings Parish Council. Don’t forget to bring ID!
If you want to stand for Poynings Parish Council, Nomination papers have to be delivered by hand to:
Electoral Services, Mid Sussex District Council, Oaklands, Oaklands Road, Haywards Heath, West Sussex, RH16 1SS on any working day from Tuesday 21 March to Tuesday 4 April 2023.
An appointments system will operate. To make an appointment please email elections@midsussex.gov.uk or telephone 01444 477222 (option 1)
Ensure that where signatures are required, you submit the original signed version of each completed paper. Documents without original signatures cannot be accepted. The deadline for nominations is 4pm on Tuesday 4 April 2023.
If you want me to deliver your Nomination paper on your behalf, I have an appointment at 11.15 am on Wednesday 29th March.
You can get a blank nomination form here
http://poyningsparishcouncil.com/wp-content/uploads/2023/03/2023-Election-Form.pdf 
I have put a sample form, to show you how to complete it here:
http://poyningsparishcouncil.com/wp-content/uploads/2023/03/Sample-2023-Election-Form.pdf
If you want any information on being a Parish councillor, contact myself or one of the existing/past councillors.

Update

I’m sure you have noticed that Openreach have been laying cables and attaching cables to telegraph poles.

The FTTP build is progressing and the remaining premises are being picked up, with an estimated completion date for the end of July.

However, they expect some further release of addresses by the end of April and May

They’ve extended the voucher funding to the 1st October, so no funding is lost.

When properties are ready, they should receive an email from Openreach if the resident pledged to sign up. When the resident signs up, the cable on the pole will be connected to the premises.

Courier fraud is currently the highest reported fraud in West Sussex. Fraudsters contact victims by telephone claiming to be a police officer or bank official, duping individuals into handing over money or valuables to criminals posing as couriers. The fraudsters use a variety of different tactics, during the phone call they will convince the victim into handing over their card, valuables, or money to a courier who is sent directly to their home.

The West Sussex County Council Community Safety and Wellbeing Team are running a free to attend 1 hour webinar 15th March 10am-11am to raise vital awareness about this crime.

To  book, go to: https://www.eventbrite.co.uk/e/courier-impersonation-fraud-webinar-tickets-547536214557

More details at: https://poynings.net/wp-content/uploads/2023/03/Courier-Fraud-Webinar-Flyer.pdf 

The next meeting of Poynings Parish Council is to be held on the Village Hall on Monday 6^th March 2023 at 7pm.

Agenda

• Apologies for absence
• Minutes
• Matters Arising
• MSDC and WSCC
• Public Participation
• Expenditure for December 2022 and January 2023
• Planning applications
  Mid Sussex District Council Licence Application – LI/23/0172 – Club Premises Certificate application – Poynings Cricket Club. Poynings Road PoyningsBN45 7AF
  Ref. No: SDNP/23/00635/LIC
  Decision – No comments by SDNP
  MSDC reference
  https://www.midsussex.gov.uk/business-licensing/latest-licensing-applications/ b) SDNP/22/03989/TCA | Laurel (T1) – remove. Bay (T2)- reduce by half in height and width. Sycamore (T3) – remove Ash (T4) – remove | Oak Cottage The Street Poynings West Sussex BN45 7AQ
• Jubilee Sign – Permanent installation costs
• Litter picking
• Cemetery – Plots for ashes only
• Fulking travellers site appeal.
• Coronation party
• Elections 2023
• Annual Parish Meeting
• Village Hall
• Items for next month’s Agenda
• Date of next month’s Meeting
  
  
  

As you may have heard, there is a Coronation on Saturday, May 6th.
Poynings Parish Council is looking to have an event that weekend. 
There is a Parish Council meeting on Monday 6th March where this will be discussed, if you have any ideas, or can help organise it, please come along.